Job Description

ON BOARD EXPERIENTIAL

On Board Experiential (OBE) is an awardwinning, fullservice, experienceled agency that creates meaningful brand experiences worldwide. We work out of our homes and physical offices in SanFrancisco, LosAngeles, and NYC, or wherever our adventures take us! Our clients include Nike, Meta, JPMorgan Chase, The Infatuation, Stripe, and OpenAI, to name a few. We know, Cool, cool, but whats it like to work at OBE? We thought youd never ask. Event Marketer has recognized OBE as one of the best places to work in events and we couldnt agree more.

The most important part of our business is our people. They are hardworking, brave and make magic happen on the regular. But under each majestic exterior is a human deserving of a healthy worklife balance. Thats why we believe in recovery days, happy hours, friendly but competitive fitness challenges and company offsites.

We conduct open meetings to facilitate discussions that heal, inspire, and bring us closer. We encourage each other to bring our whole selves to work. We want to hear about your lived experiences and unique perspectives. We dont just want you to be unapologetically you: its part of the job description.

SUMMARY OF POSITION

The Senior Production Manager (SPM) loves collaboration and has experience working on a wide variety of project types in which they held various roles and responsibilities. They get it no matter what the project is, the problem that needs fixing or the level of ambiguity theyre dealing with. Relevant examples would be live events, hybrid, virtual events, B2B, B2C, mobile, CPG, lifestyle, and more. A very strong character, nextlevel organizational and communications skills, prioritization, production workflow, managerial and clientfacing skills are must.

The SPM is responsible for a wide variety of elements on a given project. Responsibilities may include management of productionrelated personnel (internal FT staff as well as external contractors) including but not limited to other producers, thirdparty vendors/service providers, production assistants, coordinators, and managers. Depending on the size and complexity of the project, this may (and most likely will) involve running multiple projects/events simultaneously at various stages of project planning.

This person is also responsible for the development and implementation of the overall project plan; which will include development of the overall staffing plan, managing, monitoring and maintaining the workback/timeline, managing multiple vendors, negotiating contracts, obtaining and managing staff and resources, budget development, management and tracking P/L, being onsite and in the office, and the overall project QC. By working closely with internal and external account, technology, creative and operations teams in a collaborative manner, this person is responsible for executing the approved productionspecific Scope of Work in support of the clients goals and objectives.

ESSENTIAL JOB FUNCTIONS

• Assist pitch teams in determining feasibility of projects and establishing production budgets for new business proposals (RFPs). Attend brainstorms and pitch meetings as needed.
• When leading projects, serve as the primary Production team contact throughout the project process with internal and external project teams. This includes being in the office and onsite as defined by the project and by OBE policy.
• Participate in, and lead, project planning and development meetings and internal/external status meetings.
• Collaborate with Production Department Leadership in establishing the overall project plan and budget within the key client deliverable dates and the agreed upon Scope of Work.
• Work closely with internal operations, account, technology, and creative teams to ensure the highest quality and smoothest operation of the overall production. And do so in a way that ensures that all key deliverables are not just met but exceed the clients satisfaction.
• Establish, maintain and evolve best practices that meet and exceed OBE standards and that continually elevate the level at which we are operating as an agency.
• Implement plans for staffing procedures, budget tracking, project timelines, critical paths, production schedules, Run of Show, meeting agendas, contingency and emergency actions, etc.
• Keep internal teams, and other specific project teams, informed on a regular basis on any need for revisions to budgets and estimates to complete.
• Recruit, hire and manage production crews and staff as required by the project(s).
• Identify outside vendors needed (depending on the type of event), request bids, select vendors and negotiate and obtain signed contracts. Monitor performance of vendors.
• Manage, mentor and motivate junior production staff.
• Submit all status reports, photo/digital documentation, and other evidence of production as required by Account team and Client personnel.
• Reconcile all production budgets and prepare postevent analysis of production.

DESIRED SKILLS AND EXPERIENCE

EDUCATION

• Bachelors Degree in Marketing, Business Administration, or related field preferred.

EXPERIENCE

• 7+ years of direct experience in producing/managing budgets for major marketing programs/events/activations with or within an experiential agency environment.
• Must have an extremely strong and diverse experience base that directly applies to this multifaceted, highdemand position.
• Very strong vendor relationships and experience with the competitive bidding process.
• Experience in executing staffing procedures, budget tracking, project timelines, critical paths, production schedules, Run of Show, meeting agendas, contingency and emergency actions specifically for experiential events.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES

• Strong and proven management skills and interpersonal communication skills.
• Proven ability to manage internal and external partners, and service providers.
• Very strong client/customer service experience and focus.
• Excellent planning, organizational, prioritization, and timemanagement skills. This includes possessing the capacity necessary to effectively carry and execute multiple projects simultaneously.
• Ability to multitask, manage competing priorities, work in the grey, embrace ambiguity, thrive when it hits the fan, never be satisfied, always push to elevate the work, and still be on time for the after party.
• Must be able to work in a very (and we mean very) collaborative manner both with internal and external teams, and with clients.
• Ability to manage projects/events within budget.
• Excellent judgment/awareness with the proven ability to proactively identify issues/obstacles and effectively create solutions.
• Extremely strong working knowledge of and experience with contracting, permitting and insurance processes.
• Understanding of Union Labor laws and ability to manage within a budget without penalties.
• Strong understanding in the areas such as Security/Access Control, Branding, fabrication, location scouting, venue negotiations.

OTHER SKILLS AND JOB REQUIREMENTS

• Extremely strong work ethic and the proven ability to thrive and enjoy a very fastpaced, dynamic, everchanging, exciting and challenging working environment.
• Must be flexible and comfortable in working nontraditional hours in nontraditional locations, as needed (some nights and weekends).
• Experience with SharePoint, Google Apps, Trello, Microsoft Teams or other project management tools is a plus.
• Willingness to travel up to 50% of the time, if necessary. Please note this level of travel is at the very high end of what our producers typically average.
• Ability and desire to work in the office in keeping with OBEs current inoffice policy, to be present and participation at a highlevel, and to be onsite as required.

Compensation

Range: $90,000 - $120,000 annually. This is the pay range OBE believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on level of experience, relevant skills, professional certifications, market pay, and demand for the role. OBE reserves the right to modify this pay range at any time.

For this role, Benefits include: medical/dental/vision insurance, employerpaid basic life and personal accident insurance. Also included: Annual Profit Sharing/Bonus Plan based on the companys performance and your individual performance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, PTO, STD/LTD insurance benefits.

Equal Opportunity Employer Statement

On Board Experiential is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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Job Tags

Full time, For contractors, Work at office, Work from home, Worldwide, Flexible hours, Night shift, Weekend work,

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